As a legal group in your company, you’re focused on both protecting and enabling the business. With multiple business units or departments looking to you for guidance, staying on top of all of it is complex.
We know, that’s why we built this to help
Using theContracts.net system you get help in areas previously difficult. We know, we created this because we couldn’t find anything comparable on the international market.
Contract registration. Consolidated.
Sometimes you just need to make sure all contracts are accounted for.
Wouldn’t be nice to have a place where you can keep that registry, with everyone who needs access to have such? Self-serving and enabling contributions from the appropriate team members.
Or simply be able to give each contract a number.
You get this from here.
Vendor and Supplier information. In one place.
Business is wide and more than often the relationships you hold with business partners are not always simple.
Companies change names and sometimes you engage with various subsidiaries or holding companies belonging to the same group. And while that’s fine, you definitely need to have a grouped view at a higher level. Or simply to be able to search by a common name.
And what about when you start selling and buying from the same group of companies?
Here you can get that overall view without loosing sight of the individual details.
Clauses, terms and… automatic classification
If all contracts would be on your terms – your “paper” – then it might be easier, but in reality you deal with a huge amount of variations in clauses and provisions.
Manually combing through all of this when you need to assess or control your risk exposure or business opportunities, is tantalizing.
What if you can get a system where contract text is being automatically analyzed and the clauses which are important to you are detected and organized on the topics of your choice? What if you can quickly determine Liabilities, Warranties, Indemnification or similar topics for any group of contracts you may want to?
Here, the system learns from you and then becomes your tireless para-legal assistant.
Never miss a date
“2 months before”, or “every year”… or just a precise date, they are all specified in the contract text. But then, how can they be tracked?
Missing an automatic renewal or a negotiation opportunity can cost your business a significant amount.
Here the system helps you find such date information and then enables definition of Events and Notifications to help you and the team stay on top of it.
Documents, files and information
Table stakes, but important. You need a place to store all the relevant files about a contract or about a partner (such as a merger, a name change or anything really).
And contracts are not just 1 file or a document. They have schedules, annexes and many times are linked to each other (such as master agreements and subsequent contracts).
We get that and here you get a good tool to manage all of that. You gain excellent search and retrieval ability as well as a method to securely make it available to whom is needed.
Smart. More insights.
As you may have guessed from the above, theContracts.net knows how to read the text and extract meaningful information from it.
You’ll get not only dates but also people names, locations, emails, web addresses, quantities and keywords.
One no longer has to read hundreds or thousands of pages and make notes, you get a smart assistant to churn through that. Perfect? Probably not, but you’ll simply be amazed by the extracted information and we’re sure you’ll find ways to put it to good use, in ways we haven’t even thought of.
Reports. Like you’ve never seen before.
Sure, any system can help you “search”. But here we understand the meaningful relationships between a partner record, the contracts, documents, clauses and all the smart information we described above.
You’ll see that queries you have such as “list contracts which fulfill these criteria and also linked to partners with other criteria and with documents filtered in another way while having clauses classified in a certain way and with smart information containing x” are impressively easy to get an answer to.
Secure
We’ll say this simple: this is a standard “cloud” application, observing the best usual practices in the industry.
More so, this is hosted and operated from European Union (servers, people) as many of our customers care a lot about that.
All your data is separated from other customers data, by how this software works.
The communication between you as a user and theContracts.net application is encrypted over the communication network.
If you really want it, we have an optional commercial extensions which will encrypt all your files you upload to this system with a key only you will know. This is known as “encryption of data at rest”, in case your security department asks for it.